Built for the Field.
Ready for Billing.
Track labor, equipment, materials and subcontractors in one place. Create clear field records, reports and billing documentation as the work happens.
It used to take me an hour to do daily entries. With SubTrack it takes me 10 minutes.
Martin
TCL Contracting
We recovered a $14,000 invoice that was previously declined. SubTrack's documentation made the difference.
Lynn Farrel
TCL Contracting
It reduces arguments with GCs. When your LEMs are accurate, you get paid faster.
Deryk
SDC Services
Trusted by crews working on projects for
& many more
& many more
What we do.
SubTrack helps construction and oil & gas subcontractors turn on-site work into approved, billable records. Field-first, built for crews who live on time and material work.
What SubTrack is
Field ticketing for T&M and LEM work
SubTrack is a construction field ticketing app for time and material (T&M) tickets and LEMs: Labor, Equipment, Materials, and subcontractor hours captured on site, not retyped in the office.
What the platform does
One platform from field to invoice
Crews log tickets on any device. Supervisors approve. Clients sign off digitally. Approved LEM data exports cleanly into billing, so the field record and the invoice always match.
Pain points we target
Bottlenecks we are built to break
Paper tickets, PDF sign-and-resend loops, disputed line items, scope creep, and billable hours lost between the jobsite and the invoice. SubTrack targets every gap where margin leaks out.
What we are trying to achieve
Higher margins for crews who bill T&M
We are building for subcontractors and field crews in construction and oil & gas who need zero-training tools, transparent pricing, and a straight path from ticket to paid invoice.
See how SubTrack works in the field.
Open a ticket on site, pull rates from the project sheet, and send it for client review when work wraps. Scope breaks, rate sheets, revisions, and approvals share one record, so field crews, the office, and your client stay aligned without PDF loops or retyping.
Scope breaks stay separated on every ticket
Base contract and change-order work live in their own sections, so extra scope never disappears into the base job.
LEM-34
Structured by scope break
Base contract
BASE
$576.00
Bob Smith
Foreman
$576.00
Stripping
CO-023
$900.00
Excavator
Steve Smith
$900.00
One rate sheet on every ticket
Labor, equipment, materials, and sub rates live in one template. Field crews pick from the sheet instead of retyping numbers.
Rate sheet
Project rates
Foreman
$72/hr
Operator
$68/hr
Revisions without the chaos
Rejections stack as R1, R2, R3 with a clear audit trail. Everyone always knows which version is live and who signed off.
LEM-34
Revision history
Client approval in minutes
Clients get a clean review link, approve with one click, or send redlines back to the field. No PDF sign-and-resend loop.
Client portal
Pending review
LEM-34 ready for review
Tap to open the ticket, review line items, and approve or request changes.
Built for contractors who want proof before they pay.
See how you save time, money, and headaches on a live job. The trial period is the test, not a slide deck.
The 14-day trial is flexible. We want you to see the value in SubTrack before you commit.
TIME
Minutes
TO OPEN AN ACCOUNT
Signup is the easy part
Create a SubTrack account in minutes. A supervisor can log the first LEM from the field the same day.
MONEY
Start now for free
FREE ON A LIVE JOB
Run a project before we bill
Use SubTrack on a real project through the trial. You see recovered hours and invoices that match the field before any seat is charged.
HEADACHES
$0
UNTIL YOU DECIDE TO STAY
Prove the workflow first
Paper tickets, PDF loops, and disputed extras get captured on the LEM. You keep the seats after the crew has already used it.
YOU SET IT UP
Enter the book yourself
Add workers, equipment, materials, subcontractors, and rate sheets. The field app is built for crews who will not sit through training.
WE SET IT UP
We can load it for you
Send the roster and rates. We build projects, resources, and sheets so the crew opens a finished workspace.
Problems solved
SubTrack is the antidote to construction software complexity.
Less mess. Less time lost. Higher margins.
A better place to start
Start with the workflow you need. Expand when you're ready.
T&M crews still run on paper, Excel, and custom tools. Bigger platforms are often more than they need to start.
What contractors use today
Paper · Excel · Custom tools
Strengths
- Low software cost
- Familiar
- Flexible
Limitations
- Manual and fragmented
- Sits with a few people
- Entered twice, field and office
- No shared record to trust
- Mistakes, disputes, and missed bills
SubTrack
The easiest place to start with T&M
- Purpose-built LEM workflow
- Field-first adoption
- Rate sheets, scope, and revisions
- Client approvals
- Transparent pricing
- Self-service or assisted setup
Start with one workflow. Grow without switching platforms.
Broader platforms
Aimsio · HCSS · Procore
Strengths
- Broad operational capabilities
- Mature integrations
- Multiple workflows
- Strong fit for larger operational deployments
Best fit
- Contractors already ready for a broader operating system
Built to grow with the contractor
Each workflow builds on the same projects, people, equipment, rates, scopes and field history.
Live today
T&M / LEMs
Rate sheets
Scope
Revisions
Approvals
Product roadmap
Expanding
Timesheets
Lump-sum
Estimates
Invoicing
Product roadmap
Platform
Cost tracking
Progress claims
Scorecards
Longer-term vision
Longer term
Voice
AI insights
Automation
Built With Contractors
We build around how contractors actually work.
We work directly with contractors to understand what happens between the field and the office. What gets entered twice. What crews avoid using. What slows down approvals. What creates billing headaches. And what contractors wish their software did differently.
Those conversations help shape what we build into SubTrack.
1
Listen to the Field
We learn how contractors actually track labor, equipment, materials and subcontractors.
2
Find the Friction
We pay attention to duplicate entry, missing information, slow approvals and the parts of software crews dislike using.
3
Build. Test. Improve.
Recurring feedback helps us understand what to simplify, improve and build next.
Testimonials
What they say about us.
Hear how construction teams save time, cut costs, and boost margins with SubTrack.
It's simple.
Other systems like Site Docs are too complex or too restrictive. SubTrack just lets me do my job.
Simon VanBeek
Van Beek Construction
We are never going back to paper.
Wade
Owner, Danoe Vac
Our current ERP is 10 years behind.
There's a real gap in field data capture and SubTrack fills it.
Garett Furgason
Sublatus
It's intuitive.
I barely needed any help to create my first LEM. The PDF export looks great.
Jacob O.
Waiward Construction
SubTrack fills a critical gap.
The pain starts on site. If your field data is bad, everything downstream suffers.
Josh Luebker
SPM, The Construction CFO
I signed up on the spot.
We're rolling this out to our crews this week.
Drew
Monarch Earthworks
One account, multiple companies
One SubTrack login. Every company you run.
Owners with more than one business stay on a single account and a single subscription. Switch companies when you need to without juggling emails or duplicate bills.
One login for every company
Add multiple companies under the same SubTrack account. No separate signup for each business.
One subscription, no double billing
You are not charged twice for the same seat just because you run more than one company.
Switch companies in seconds
Choose the active company with one tap on web or mobile. Your work stays scoped to that company.
Secure identity underneath
Auth0 Organizations keeps each company separated at the identity layer while you stay signed in as yourself.
Built for the jobsite
Real work. Real crews.
From excavation to oil & gas pads, SubTrack is built to hold up in the field. Capture every ticket, photo, and approval on the jobsite so nothing gets lost between your crews and the office.
Excavation
Aerial view of excavator and dozer on open-cut earth
Oil & Gas
Aerial over a tank battery with pipe racks and utility corridors
Heavy equipment
Vertical drone shot of a dump truck and excavator moving material
Utility install
Trench line install with large pipe and a crew truck at the roadside job
Moving earth
Excavator on a stockpile, wide aerial pass
Reaching every corner of construction.
From one-crew subcontractors to multi-division GCs, SubTrack adapts to how your teams already work.
Earthworks & excavation
Heavy equipment, operators, and material movement priced the same day they happen.
Equipment-based
Rentals, operator hours, utilization, and multi-site deployments on one timeline.
Specialty trades
Plumbing, electrical, HVAC, and mechanical crews with trade-specific rate sheets.
Subcontractors
Clean docs, fast billing, and crew management while working under larger contractors.
Construction companies
Multi-crew operations with complex rates, revisions, and enterprise reporting.
General contractors
Standardized LEMs across every sub with real-time profitability per project, phase, and crew.
Start your first daily ticket today.
Run SubTrack on a live job before you pay for a seat. If it does not save your crew time, you walk away.
- 14-day free trial
- No credit card required
- Setup help included
Comparing costs? See pricing or Calculate ROI.
What happens next
Create your account
Sign up in a few minutes. No sales call needed.
Add your crew and rates
Enter them yourself, or send us your roster and rate sheets and we load them for you.
Log the first daily ticket
A supervisor can log the first ticket from the field the same day.
Construction software FAQ
What is SubTrack?
SubTrack is construction software for subcontractors that digitizes labor, equipment, and materials (LEM) tickets on site, runs client approvals, and turns field data into clean invoices. It is field-first T&M software, not a full GC project management suite.
Who is SubTrack for?
SubTrack is for construction subcontractors, civil and earthwork crews, utilities, and field teams that bill T&M or LEM work. Foremen, supervisors, project managers, and office staff share the same ticket from capture to approval.
What does SubTrack track?
SubTrack tracks labor, equipment, materials, and subcontractors on T&M and LEM tickets, then carries those records through rate sheets, client approvals, reporting, and billing.
What is the best construction software for subcontractors?
The best fit depends on how you bill. GC project suites suit large general contractors. Residential platforms fit home builders. Subcontractors doing heavy time-and-materials work need native LEM tickets, scope breaks, and field ticketing—SubTrack is purpose-built for that workflow with flat per-seat pricing from $45 USD per month.
What is a LEM in construction?
LEM stands for Labor, Equipment, and Materials. A LEM ticket captures billable field work in one document so crews, clients, and office staff agree on what was done before invoicing. SubTrack structures every LEM with digitized rate sheets and approval workflows.
How is SubTrack different from other construction software?
Different construction platforms solve different jobs. Broader systems such as Aimsio, Procore, and HCSS can include real T&M workflows. SubTrack is construction T&M and LEM software for subcontractors and field crews that want a focused place to start, then grow. See comparisons at https://www.subtrackfield.com/vs.
What is the excavator rate in Alberta?
Alberta excavator charge-out ranges are published on Rates by SubTrack as a bare-equipment reference estimate in CAD, not a wage and not an observed survey. Lock the signed class on a SubTrack rate sheet before you bill.
Alberta excavator ratesDoes SubTrack offer a free trial?
Yes. Every SubTrack plan includes a 14-day free trial with no credit card required. You can explore LEM tracking, rate sheets, and client approvals before committing.
Can foremen use SubTrack without training?
Yes. SubTrack is zero-training and field-first. Supervisors and foremen log tickets on site in seconds without weeks of enterprise implementation or office-style complexity.
Can I manage multiple companies under one SubTrack account?
Yes. One SubTrack login can belong to multiple companies. You stay on a single subscription instead of paying twice for the same seats, and you can switch companies from the web header or the mobile menu in seconds. Organization switching is powered by Auth0.
Explore SubTrack construction software